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Running a school is far more than lessons and fees. Every day your campus also runs a hostel, a library, a store room, a front gate, parent meetings, a discipline register and attendance machines. Vidyapeeth360's campus-operations modules bring all of these into one place, so nothing lives in a paper register or a stray app that only one staff member understands.

Each module looks after one part of daily campus life, keeps a clear record of who did what, and — wherever money or student safety is involved — routes the action through a proper approval before anything changes. The result is fewer disputes, cleaner audits, and staff who spend less time chasing paperwork and more time with children.

Here is what each module does.

Hostel

Set up your blocks, rooms and bed capacity, then allocate a boarder to a room — the system stops you the moment a room is full. When a student needs to leave campus, raise a gate pass (day-out, home leave or medical) that moves through request, approval, check-out and check-in. If the student does not return by the expected time, the pass is flagged as overdue and the guardian is alerted. Mess billing runs once per period and raises a real fee invoice for every active resident, so hostel dues flow straight into your normal fee collection.

Library

Build your catalogue with copy counts, then issue a book (a standard loan runs 14 days and one copy is set aside) and return it later. Overdue returns calculate a fine automatically — ₹5 per day by default, which you can change in the library settings. Readers can reserve a title that is currently out; when a copy comes back, the next person on the waitlist is promoted automatically.

Inventory

Track consumable stock with reorder levels and low-stock alerts, and record every in-and-out movement. Store-outs pass through an approval queue — stock only drops once an issue is approved, so nothing leaves the store unrecorded. Fixed assets carry depreciation over time, a received purchase order records what you owe the supplier, and a variance check reconciles your physical count against the system.

Front office

Log visitors in and out with a live "time on campus" view. For privacy, only the last four digits of a government ID are ever stored. Gate passes carry a scannable code and need a sign-off. A walk-in or phone enquiry converts to an admissions lead in one click, and a complaint cannot be marked resolved until a resolution has been recorded.

Parent-teacher meetings (PTM)

Create a meeting for a teacher and class-section, and every active student is invited automatically. Parents book their own slot on a first-come basis, and two families can never grab the same slot. Reminders respect opt-outs and quiet mode, so parents are kept informed without being over-messaged.

Discipline

A staff-only behaviour register — parents and students never see it. Inquiry statements are kept as a permanent record, and closing or dismissing a case needs a leadership sign-off. If a student reaches three unresolved incidents within 90 days, the system flags a pattern so a counsellor can step in early. Parents are notified only as a deliberate, severity-aware decision.

Biometric attendance

Register your fingerprint or face devices and connect them once. Punches then flow in on their own, are matched to a student's admission number or a staff code, and a morning IN-punch marks that student present — without ever overwriting a mark a teacher has already set.

Tips and best practices

• Keep the approval queues on — inventory issues, hostel and front-office gate passes, and discipline closures are your safety net against honest mistakes and misuse.
• Set your library fine rate and mess charge amount before go-live so every charge is correct from day one.
• Let the enquiry-to-lead hand-off do the typing — a front-office walk-in should never be re-entered into admissions by hand.

FAQ

Q: Do hostel mess charges appear in our normal fee collection?

A: Yes. Mess billing raises a proper fee invoice for each active resident, so it appears alongside tuition and transport in your usual fees screen.

Q: Is a visitor's full ID number stored anywhere?

A: No. Only the last four digits are kept — enough to recognise a returning visitor while protecting their privacy.

Q: Can a biometric punch overwrite attendance a teacher already marked?

A: No. A device IN-punch only fills in a "present" mark where none exists; a teacher's existing entry is always respected.