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Running a school bus fleet means juggling routes, seats, fees, driver paperwork and — above all — the safety of children in transit. Vidyapeeth360 brings all of that into one place: you design your routes and stops, give each child a seat and a pickup point, keep every driver's documents current, and let parents follow the bus live on the day.

Because transport sits inside the same system that already holds your students and their guardians, you never re-type a phone number or a class list. A route always knows who rides it, which stop each child boards at, and how to reach their parents — so a pickup sheet, a fee, or a safety alert is only a click away.

For a principal, that means fewer frantic morning phone calls and a clear, auditable record of who was on which bus. For parents, it is the reassurance of knowing their child boarded safely and roughly when the bus will reach their stop.

How it works

Transport is built from three connected pieces:

• Routes and seats — each route carries a vehicle number, an assigned driver, a seat capacity, a per-student transport fee in rupees, and an ordered list of stops.
• Driver records — a master list of your drivers with their licence, permit and insurance expiry dates, so the system can warn you before anything lapses.
• Live tracking — a daily trip for each route that the driver or an on-board device follows in real time, with boarding recorded stop by stop.

Step by step

1. Create a route. Go to Operations → Transport and add a route with its name, vehicle number, driver, seat capacity, the per-student fee in ₹, and each stop in order.
2. Assign your riders. Add each student to a route along with the stop where they board. If a route is already full, the system blocks the assignment so you never oversell seats.
3. Print the pickup sheet. Download the route's daily roster — a stop-by-stop manifest with each child's class, section, roll number and guardian phone — to hand to the driver or attendant.
4. Add your drivers. In the driver master, record each driver's name, phone, licence number and the expiry dates for their licence, permit and insurance.
5. Watch the compliance list. Open the expiring-documents view (30 days ahead by default) to see every active driver whose paperwork is expired or about to lapse — and renew before it becomes a problem.
6. Run the day's trip. Under Operations → Bus, start a trip for the route and direction (pickup or drop). The driver's app or device shares the bus location as it moves, and staff mark each child boarded or alighted at their stop. Complete the trip at the end of the run.

Tips and best practices

• Use the reconcile view after each trip to catch no-shows (children assigned to the route who never boarded) and any unexpected boarders — a simple daily safety check.
• The ETA view gives the office and parents a rough arrival time to a stop, which cuts down "where's the bus?" calls.
• Keep the driver master current: the compliance alert is only as good as the expiry dates you enter, and it can also trigger an automated reminder for you.
• Check fleet utilisation on the transport summary to see which routes have spare seats and which need another bus.

FAQ

Q: Can parents get a message when their child reaches or leaves school?

A: Yes. If your campus uses biometric or RFID gates, the system can WhatsApp a guardian when their child enters or leaves. This is off by default to protect privacy, and even when switched on it always honours a family's consent and opt-out choices. You can enable it under Operations → Biometric.

Q: Do I need a special GPS device or a paid maps service?

A: No separate maps subscription is required — the driver's app can share the bus location directly. The location and speed are stored as the trip runs, so the office and parents can follow along.

Q: What happens if I delete a route?

A: Deleting a route also removes the rider assignments on it, so those students will need to be reassigned to another route. Change routes carefully during a running term.