Implementation
Your first 90 days on Vidyapeeth360, without the chaos.
A school changes software once in years — the rollout has to be boring. Here is the shipped path from registration to go-live: every step is a product surface you can see in a walkthrough, and routine parent messages stay held until your school explicitly goes live.
Five phases, each with a visible checkpoint.
The day ranges show a typical sequence, not a committed date — your pace depends on your data, your team and your go-live decision.
- Day 0
Step 1: Register your workspace
- Choose your School Code, board and academic year — self-serve, no card required.
- Board selection drives grading and report-card configuration from day one.
- The 90-day trial under the current policy starts here, so you can evaluate a full term.
- Week 1
Step 2: Bring your data — or start fresh
- Upload a student CSV or XLSX into the Migration Copilot: it proposes column mappings and flags row-level issues for review.
- You approve the mapping and preview staged records before anything commits — then it commits in one transaction with an audit trail.
- Starting fresh instead? Set up classes, sections and fee structures directly; the import step is optional.
- Weeks 1–2
Step 3: Invite your team and configure the term
- Administrators create staff logins with one-time handover credentials; each person sets their own password on first sign-in.
- Role-based permissions decide who sees admissions, fees, academics or people operations.
- Configure fee structures, timetable and report-card templates against your board settings.
- Weeks 2–4
Step 4: Verify everything in quiet mode
- New workspaces hold non-essential outbound communication while you explore, correct and train.
- Security OTPs and authorised staff invitations remain available as operational exceptions.
- Imported legacy records stay under onboarding safeguards, so a bulk import can never trigger a reminder wave.
- Your date
Step 5: Go live — explicitly, on your date
- Go-live is a deliberate, recorded action by your school — never an automatic switch.
- From that point, configured reminders and parent communication can begin.
- The rest of the trial window is yours to run real workflows — collections, attendance, exams — before any purchase decision.
Switching from another system? The switching & migration page walks through the import-review mechanics and the evaluation checklist to bring to every vendor conversation.
Who does what — in writing.
Your school
- Owns its data: verifying imported records, guardian contact details, consent and school policy.
- Decides the go-live date and which communication channels are configured.
- Assigns the roles — who administers, who teaches, who handles fees.
Vidyapeeth360
- Provides the self-serve product, the in-app Getting Started path and the searchable Help Center.
- Answers questions over the published phone, WhatsApp and email channels.
- Confirms onboarding responsibilities, migration coverage and the expected go-live timeline for each school in its selected plan or proposal.
There are no published response-time guarantees on this site; support channels and onboarding coverage are confirmed for each school in its selected plan or written proposal. Current channels are listed on the support & onboarding page.
Start the 90 days. Keep the parent inbox quiet until you’re ready.
Register free, import with review, verify in quiet mode — and flip go-live only when your school says so.