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All capabilities Buyer guideReviewed catalogue guide

Enquiry-to-student guide

Admission Management

Capture an enquiry, manage the six-stage admission pipeline, carry permitted documents forward and create the student record through an authorised conversion.

Scope note: This page is an evaluation guide, not a separate entitlement. The guide explains the reviewed six-stage and conversion scope; it does not claim automated admission decisions, interview scheduling or applicant-fee checkout.

Guided product passage

See the workflow and what it produces.

Move manually between a visual product-story context, the reviewed workflow and a route-specific outcome. Where a current renderer or route capture exists, Outcome keeps it beside the clearly illustrative summary.

Connected school workbenchOne complete view · three linked focus windows
Complete conceptual workspaceMain screen
Conceptual admissions dashboard showing enquiry-to-enrolment stages.
Six-stage admissions pipeline
Document verification
Authorised student conversion

Admissions workspace context: enquiry stages, document review and authorised student conversion.

Illustrative product-story gallery · synthetic sample data · not a live customer screen The complete product-story frame is shown unfiltered, with three labelled crops from that same frame. It explains related context rather than claiming to be a live or exact product screen; theme selection changes only the surrounding website chrome.

The work, stage by stage

Follow the work, not a menu.

Where a reviewed catalogue route directly explains a stage, it is linked below. Some shipped capability stages do not have a separate public catalogue page.

  1. Stage 01Capture the enquiryRecord the source, contact context and next follow-up through the public or staff-assisted enquiry flow.Enquiry Management
  2. Stage 02Advance the six-stage pipelineMove through New, Contacted, Visit Scheduled, Application and the final Admitted or Lost state with governed history.Enquiry Management Admission Reports
  3. Stage 03Review registration and permitted evidenceUse the supported registration, correction and document-review paths without turning them into an automated admission decision.Student Admission Document Management
  4. Stage 04Convert to the student recordAn authorised conversion records the selected class and section and atomically creates the linked student record.Student Admission Class Management Section Management

Product and rollout boundary

What the school gets — and what it must confirm.

Included

  • Six reviewed lead stagesNew → Contacted → Visit Scheduled → Application → Admitted or Lost, with source and follow-up context.
  • Registration and correction pathsSupported applicant status, review and correction steps remain distinct from the CRM lead pipeline.
  • Authorised student creationThe supported conversion creates the linked student record and carries eligible evidence forward.

Not included, or set up separately

  • No automated admission decisionThere is no public claim for lead scoring, merit ranking, waitlist decisions or rules-based approval/rejection.
  • Admission forms are fixed, not custom-builtThe fixed public admission/registration flows and general Custom Forms studio are separate capabilities.
  • No applicant interview or application-fee portal claimA scheduled visit is a pipeline stage, not a full interview system; invoice-led fees remain a separate workflow.
Who typically uses it
  • Admissions team
  • Front-office team
  • Authorised school administrators
  • School leadership

Evaluation questions

Know the boundary before rollout.

Plan, provider, role and data dependencies are confirmed for your school during the review.

What are the reviewed admission stages?

New, Contacted, Visit Scheduled, Application and a final Admitted or Lost state.

Does Vidyapeeth360 decide who is admitted?

No. Authorised school users make the decision and run the supported conversion.

Can Aira send follow-ups automatically?

No. The supported admission assistance prepares reviewable follow-up copy; an authorised user decides whether and how it is sent.

Is application-fee collection included in this guide?

No dedicated applicant application-fee checkout is asserted. The finance workspace covers invoice-led fee collection after the relevant school record and invoice exist.

Review it in your school context

Map admission management to your current process.

Bring your current roles, records, providers and rollout questions. We will walk through the applicable product routes and the boundaries that matter.